Case Studies
Web Based Visitor Management System Integration
- Customer Name : L&T
- Location : Chennai
- Year of Installation :2012
Client Requirement :
L&T Chennai had a requirement to make the visitors management effective. The requirement was mostly for the visitors and the contractors who required access to L&T office. The client wanted the pre-appointment data to be visible automatically in a machine in the security room at the entrance. The accurate record of in-time and out-time of every visitor and contractor was required to be maintained in the database.
Cybernetics Solutions :
Cybernetics designed and developed Web Based Visitor Management System to meet the requirements of our client.
In Web based Visitor Management System, the date wise pre-appointment names of the visitor gets reflected in the system of the security personnel. On arrival of the visitor, the security officer generates the visitor pass from the machine. The IN time of the visitor gets recorded automatically on generation of the pass. Every visitor pass had a unique barcode on it. The barcode had to be scanned while the visitor/contractor exists. This was done to record the accurate exit time.
Hardware and Software :
- Software: Web Based Visitor Management System.
- Hardware: Motorola Barcode reader, Suprema Scanner and I ball camera.
Salient Features :
- Provision for the Client to design their gate pass format
- Provision to categorize the visitors.
- Block the visitors – No visitor pass gets generated for the visitors who are assigned to this category. A message “The visitor has been banned “ will appear in the screen.
- Watch Group
- Approve Group
- Integrated bar code reader to record the visitor sign out time (Exit time).
Benefits to the Client :
- A systematic Visitor Management System.
- Accurate in-time and out-time record for each visitor
- Provision to categorize the visitors as per their behavior in the campus and block the visitor if required. This enhanced their security system also.
- Accurate report generation on Contractors time spent inside the premises.
Contact 09028006464 for your Visitor Management System Requirement or right us at sales@csplsoftware.com
Frequently Asked Questions
Q.What visitor management system was implemented for L&T Chennai?
Cybernetics deployed a web-based visitor management system showing pre-appointment visitor names to security. On visitor arrival, a pass is generated automatically recording IN time; each pass has a unique barcode scanned on exit to record accurate OUT time.
Q.How does barcode scanning improve visitor exit time accuracy?
Each visitor pass carries a unique barcode that security personnel scan when the visitor leaves — recording the exact exit time and eliminating manual log-out errors that commonly occur in manual sign-out systems.
Q.Can the L&T visitor system block specific individuals?
Yes. The system includes a blocked visitor category. When security attempts to generate a pass for a blocked visitor, the system displays a 'visitor has been banned' message and prevents pass generation.
Q.What is the watch group feature in the visitor management system?
Watch Group flags specific visitors for additional security attention without outright banning them — security personnel receive a visible alert when a watched visitor arrives, enabling enhanced verification.
Q.What hardware was used for L&T Chennai visitor management?
The deployment used a Motorola barcode reader for document and pass scanning, Suprema biometric scanner for visitor fingerprint capture, and an i-ball camera for photo capture.